Table of Contents

Article 1 - Name & Coverage
Article 2 - Objectives
Article 3 - Membership
Article 4 - Chapter Calendar
Article 5 - Officers and Directors
Article 6 - Board of Directors Responsibilities
Article 7 - Nominations and Elections
Article 8 - Finance
Article 9 - Ratification and Amendments
Article 10 - Dissolution
Article 11 - Non-Member Involvement

Article 1 - Name & Coverage

Section 1. This organization is named the International Institute of Business Analysis Romania Chapter.  This organization is a Chapter chartered by the International Institute of Business Analysis (called IIBA) and separately organized.  This document is the general bylaws of the IIBA Romania Chapter that regulate the operation of this organization.
Section 2. The Chapter represents the Romania country with all its regions included.
Section 3. The Chapter is responsible in accordance with the elected IIBA Board of Directors and is subject to all IIBA policies, procedures, rules and directives lawfully adopted.
Section 4. The Chapter shall meet all legal requirements in the jurisdiction in which the Chapter conducts business or is incorporated and/or registered.
Section 5. The Bylaws of the Chapter may not conflict with the current IIBA’s Bylaws and all policies, procedures, rules or directives established or authorized by the IIBA Board of Directors as well as with the Chapter’s Charter with IIBA.
Section 6. The terms of the Charter executed between the Chapter and IIBA, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder.

Article 2 - Objectives

Section 1. The purpose of the Chapter is to promote the practice of business analysis, raise the profile and enhance the image of the business analyst role, support professional development, and locally represent the International Institute of Business Analysis (IIBA).
Section 2. The objectives of the Chapter are to:

  1. Advance the role of the Business Analyst as a recognized profession;
  2. Support opportunities for members to network with, and gain knowledge from seasoned BA practitioners as well as with industry and government leaders;
  3. Provide access for members to a formal “knowledge base” as well as forums for sharing expertise, expressing professional opinions and building a reputation within the industry, support professional development opportunities;
  4. Provide pathways to learn about business analysis best practices;
  5. Obtain and sustain a level of financial security, sustainability and autonomy at the chapter level.
  6. Create corporate support for the IIBA within the local professional market by superior marketing / awareness programs that demonstrate the value of business analysis and the IIBA;
  7. Liaise with industry and association partners to increase awareness and benefit of IIBA Chapter members.

Article 3 - Membership

Section 1. Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization.  Membership shall be open to all eligible persons without regard to race, creed, color, age, sex, marital status, international origin, religion, or physical or mental disability.
Section 2. Membership in the Chapter requires first a membership in IIBA. The Chapter shall not accept as members any individuals who have not been accepted as IIBA members first, and shall not create its own membership categories.
Section 3. An individual applying to be a local chapter member must be an IIBA member in good standing and must complete the chapter section of the membership registration form.  Membership will be effective from the first day of the month following the date the financial transaction is processed.
Section 4. “Active Members” or “Members in Good Standing” can vote in Chapter elections and hold office. Members in good standing shall be defined as Chapter Active Members who have paid both IIBA ( and applicable Chapter dues, as verified by the Chapter’s Board Members.
Section 5. Members shall be governed by the IIBA Bylaws and by the Bylaws of the Chapter and all policies, procedures, rules and directives lawfully made thereunder.
Section 6. All members shall pay the required IIBA and Chapter membership dues to IIBA and in the event that a member resigns, membership dues shall not be refunded by IIBA or the Chapter.
Section 7. In the event a member relocates, a pro-rated portion of the member’s chapter dues will be transferred to the member’s new chapter, in the event that a local chapter is available.  In the event that a local chapter does not exist, chapter dues will not be refunded to the member. 
Section 8. Membership in the Chapter shall terminate upon the member’s written resignation, failure to pay dues or expulsion from membership for just cause as defined within the international bylaws.  These rules apply to Chapter Board members as well as the general membership.
Section 9. The Chapter Board of Directors will exercise the right to terminate membership based on just cause.  The member may appeal the decision to the Chapter Board of Directors or elevate it to the International Board of Directors.  The effective date of termination will be determined by the Chapter Board of Directors and will be formally communicated to the terminated member.
Section 10. Members who fail to pay the required local chapter dues and are delinquent over 30 days will have their names removed from the official local chapter membership list of the Chapter.  A delinquent member may be reinstated by making payment in full to IIBA of all unpaid dues for IIBA and the local Chapter.
Section 11. Upon termination of membership in the Chapter, the member shall forfeit any and all rights and privileges of membership to said chapter.
Section 12. The membership database and listings provided by IIBA to the Chapter may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the Chapter, consistent with IIBA policies.

Article 4 - Chapter Calendar

Section 1. The Chapter will adhere to the following general schedule of events:

Event Timeframe
Chapter Meetings Monthly
Study Groups Not limited to a certain frequency
Webinars Not limited to a certain frequency
Romania BA Conference (RBAC) Annually (if possible)
Region BA Conference Annually (if possible)
Annual General Meeting (AGM) Annually
Chapter Board of Directors (BOD) Meeting Monthly (if possible)

Section 2. Notice of meetings (where applicable):

Meeting Called By Notice Period Min Attendance Notice Form
AGM President 30 days 10% membership Email
Social Media
Chapter Meetings Board Members Monthly on the third Wed/Thu.  In the event of a change to the meeting date, time or venue location, members will be given a 5 days advance notification.  In the event of a cancellation , a notice will be distributed to the members. 10% membership Email
Social Media
BOD Meeting President 10 days 50% Board Email
Website - Event Calendar

Section 3. Changes or modifications to Chapter Calendar must be submitted to the President and voted upon by the Board.  It is not necessary for changes to the calendar be voted on by the members. 
Section 4. The President of the Chapter will chair meetings. Voting will occur by a show of hands or by a polling of members.  Proxy votes will not be accepted but in the event a voting Board member is not present at a Board meeting or a Chapter vote is being hold, voting will be held via electronic survey.  Decisions and acceptance are based on majority votes.

Article 5 - Officers and Directors

Section 1. The Chapter shall be governed by a Board of Directors.  All officers shall be members in good standing of IIBA and of the Chapter. Officers will be elected by majority vote of Chapter members and serve a two year term of office.  The term shall commence on the 1st day of the month following election.  The term shall expire 2 years later.  The Board terms will be structured to allow for half of the Board positions to be up for election on odd and even years.
Section 2. Qualifications of Officers

  1. All officers shall be members in good standing of IIBA and of the Chapter.
  2. Commitment to the work of the IIBA
  3. Willingness to serve on and lead committees
  4. Attendance is expected at Chapter Meetings
  5. Attendance is required at the Annual General Meeting
  6. Attendance is required at Chapter BOD Meetings
  7. Support of, and participation in special events

Section 3. Officers shall be eligible to serve multiple terms.  Upon election these Officers will immediately become members of the Board of Directors and will serve as "understudies" of the Officers they are to succeed. The outgoing Officer will mentor the successor during this transition period until the newly elected Board officer assumes office.  The understudies will not have voting rights until the beginning of their respective terms.
Section 4. There can be up to five voting officers to serve in the following positions:

  1. President
  2. Treasurer
  3. Education and Certification
  4. Events and Sponsorships
  5. Membership 

In addition, the Board may include elected and appointed Directors to assist the Board members, as needed, with Chapter business.  The Director role is a non-voting position.
Section 5. Organization Team Board Roles are described in a separate section.
Section 6. Role of the Past President: The Past President, if there is an outgoing President, shall serve as an advisor to the President and Board, and assist with board training. The Past President shall establish and manage sponsorship on behalf the Chapter. If the immediate Past President is unavailable, the President may appoint any previous Past President to this role with the majority approval of the Board.  The Past President shall also serve as an ambassador for the Chapter and may represent the Chapter at events held by other professional organizations.  In the event of the absence of a Past President, the President may perform the duties associated with this role or designate and assign these duties to a Board representative.

Article 6 - Board of Directors Responsibilities

Section 1. The Chapter shall be governed by the Board of Directors.  The Board shall be responsible for carrying out the purposes and objectives of the Chapter.  The Board will adhere to a Code of Conduct and follow recommended Best Practices. 
Section 2. The Board shall consist of the officers of the Chapter elected by the membership plus the past President.  All Officers shall be members in good standing of IIBA and of the Chapter.  During the course of a Board member’s term, IIBA and Chapter renewal dues may be reimbursed from or paid with Chapter funds.
Section 3. The Board shall exercise all powers of the Chapter, except as specifically prohibited by these Bylaws, the IIBA Bylaws and policies, and the laws of the jurisdiction in which the organization is incorporated/registered.  The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these Bylaws and IIBA Bylaws and policies, and to exercise authority over all Chapter business and funds.
Section 4. The Board shall meet at the call of the President, or at the written request of three (3) members of the Board directed to the President.  A quorum shall consist of no less than one-half of the membership of the Board at any given time.  A Board member shall be entitled to one (1) vote. A vote can be in person or via electronic survey.  At its discretion, the Board may conduct its business by teleconference, electronic survey, facsimile or other legally acceptable means.  Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.
Section 5. The Board may declare an officer position to be vacant when an officer ceases to be a member in good standing of IIBA or of the Chapter by reason of non-payment of dues, or when the officer fails to attend three (3) consecutive Board meetings..  An officer may also be removed from office if the officer’s behavior is not in accordance with the Board Code of Conduct.  An officer may resign by submitting written or electronic notice to the President. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt of said notice.
Section 6. An officer may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board.
Section 7. If any officer position becomes vacant, the Board may elect a successor to fill the office for the unexpired portion of the term for the vacant position.  In the event the President is unable or unwilling to complete the current term of office, the President or the Board may nominate an interim President and the Board will vote on the appointment.  These appointments shall be in effect for the remainder of that term.
Section 8. If and when the board can convene a quorum the Board has the power to:

  1. Propose changes to bylaws
  2. Amend objectives
  3. Commit the local chapter to contractual arrangements
  4. Exercise disciplinary action, up to and including termination, of any individual member for violation of an IIBA or Chapter bylaw.

Section 9. If the membership is dissatisfied with actions taken by the board, a petition signed by 60 percentage of the membership, can be submitted to the President and the issue(s) will be tabled at a special meeting of the members or the next scheduled member meeting, for action.
Section 10. Board members shall not use their position for the promotion of candidacy of any person seeking public office or preferment or the promotion of any commercial enterprise.
Section 11. Board members shall not use their position for the promotion of their business or their company. 

Article 7 - Nominations and Elections

Section 1. Chapter elections shall be announced no less than 30 days before the start of the Chapter elections.  A Nominating Committee shall prepare a slate containing nominees for Board positions.  The Nominating Committee, in partnership with the Board, shall vet Board candidates; determine the eligibility and willingness of each nominee to stand for election.  Candidates for Board positions may also be nominated by a petition process established by the Nominating Committee and the Board.  Board candidates and initiatives shall be announced during the annual meeting of the membership or may be announced to the general membership via electronic media.
Section 2. Elections shall be conducted:
By electronic/email ballot to all voting members in good standing.
The election period will be no less than five (5) business days and the candidate who receives a plurality of votes cast for each office shall be elected.  Ballots results shall be validated by the Board.

Article 8 - Finance

Section 1. The fiscal year of the Chapter shall be from January 1 to December 31.
Section 2. Annual local chapter membership dues shall be set by the Board and communicated to IIBA in accordance with policies and procedures established by the IIBA Board of Directors.
Section 3. The Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.

Article 9 - Ratification and Amendments

Section 1. These Bylaws may be amended by a two-thirds (2/3) vote of the voting membership in good standing present at an annual meeting of the Chapter duly called and regularly held; or by a two-thirds (2/3) vote of the voting membership in good standing voting by email/electronic survey or mail ballot returned within forty-five (30) days of the date by which members can reasonably be presumed to have received the ballot.  Notice of proposed changes shall be sent electronic communication or in writing to the membership at least fifteen (15) days before such meeting or vote.
Section 2. Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the voting members in good standing addressed to the Board.  All such proposed amendments shall be presented by the Board with or without recommendation.
Section 3. All amendments must be consistent with IIBA’s Bylaws and the policies, procedures, rules and directives established by the IIBA Board of Directors, as well as with the Chapter’s Charter with IIBA

Article 10 - Dissolution

Section 1. Should the Chapter dissolve for any reason, its assets shall be dispersed to a charitable organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.

Article 11 - Non-Member Involvement

Section 1. The intention of the Chapter is to be inclusive of non-members and encourage participation in regular Chapter meetings and events (the Annual General Meeting will be open to Members only).  It shall be the responsibility of the Member Services Committee with approval from the Board to determine if a chapter meeting or special event will be designated as a Member only event.
Non-Members may be charged a meeting fee to help offset the cost of a meeting or special event (Guest Speakers, Dinner, etc.).
Board Election Cycle/2 Year Terms is applicable for all the Board of Directors members roles.
Chapter Policy and Procedures for operations are maintained in a separate document.
Board Code of Conduct is maintained in a separate document.